Enter a worth that specifies a location definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will use the build-up of GLOA and GLA modifications to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that define changes to the base location type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)

Enter user-defined codes from UDC table 15/AR that defines adjustments to the base area type for gross leaseable area (GLA).

Program ID

The system displays one of the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This section supplies an introduction of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease occupied location (GLOA) and gross leasable area (GLA) for all units in a building or residential or commercial property for a specific duration. You can supply the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to landlords who can supply the information to prospective occupants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing choices to figure out the period of time, based on the lease dates, for which the estimations apply.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA change worths from the Area Master table (F1514).

Processing options allow you to define how the system carries out the estimations, in addition to whether the calculations should be carried out for all lease statuses and lease types. You can likewise run the program for particular building (company unit) category codes to identify tenancy for a group of structures (for instance, the tenancy on A-rated residential or commercial properties).

You can run and keep numerous versions of the R15141 program. For example, you can run the program using area worths from the first of the month and after that run the program again using area values from the end of the month. You can likewise run the R15141 program to get GLA and GLOA outcomes for a defined area meaning to ensure a more precise denominator computation for share factor denominator and renter exclusion rule estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment location types specified in Area Definitions table (F15142) will be utilized to adjust the worths for GLOA and GLA that are populated in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expenditure involvement when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs recover values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options allow you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system uses to determine gross leasable areas (GLA) and gross lease inhabited locations (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation technique from UDC table 15/OM that determines the occupied area for an unit. Values are:

1: Select area values as of the first day of the month.

2: Select area values as of the last day of the month.

3: Select location worths since the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing alternative. The system will then re-calculate tenancy.

1: Delete only. The procedure will end after the system deletes records from F15141.

Note. If you enter 1 in the Deletion Method processing alternative, you need to still get in a computation method and area definition to figure out the records the systems chooses for removal.

5. Deletion Method

Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon data choice, date variety, calculation technique, and location definition worths in the processing choices.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to utilize to determine the occupied area for a system.

The base area type is used to compute unadjusted area values for GLOA and GLA. If you get in adjustment area types for GLOA and GLA, the system will use those location totals up to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or uninhabited for the time duration from the dedication date to the lease start date. Values are:

Blank: The unit is vacant.

1: The system is inhabited.

Lease Status

Specify which rents to pick for processing based upon the lease status; use this processing option in conjunction with the Lease Status 1 through Lease Status 10 processing choices. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that recognize a lease status for the system to use when selecting leades for processing; utilize this processing alternative in conjunction with the Select/Omit Flag processing choice.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to include leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which leases to pick for processing based upon the lease type; use this processing option in conjunction with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to choose or omit based upon the value specified in the Select/Omit Flag processing choice.

12. Include Blank Lease Types in Select/Omit list

Specify whether to include leases with a blank lease key in the select/omit list. Values are:

Blank: Do not include.

1: Include.

Print

1. Print Edit Report

Specify whether to and what type of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are updated to the F15141 table.

2: Print records with cautioning messages just.

Revising Gross Lease Occupancy Information

This area offers a summary of gross lease occupancy details and talks about how to revise gross lease occupancy details.

Understanding Gross Lease Occupancy Information

After you create occupancy data by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to evaluate the tenancy information. The outcomes of the R15141 program show the modifications to GLOA and GLA based upon the location definition.

On the Deal with GLOA type, you can choose records to examine by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then summarize the displayed records by residential or commercial property, structure, or system. By allowing one or more options, you can show GLOA (gross lease inhabited location), GLA (gross leasable area), and occupancy percentages. You can also choose the overalls that appear. The system shows 12 months of occupancy information for the specified start date.

If you sum up records by unit, you can revise the GLA or GLOA quantities as required, and then lock the values to prevent them from being upgraded in the future. The system offers two lock fields so that you can lock GLA, GLOA, or both. When you modify any details, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID

Navigation

Usage

Deal with GLOA

W151410A

Tenant & Lease Information (G1511), Gross Lease Occupancy Information

Review gross occupancy info and choose records to revise.

Note. You can pick records to revise only when you sum up records by system.